Free workflow · By MyOpsKit
AI daily planning: a free prompt you can check.
About 2 min to read · exercises take additional time
When you have more tasks than time, ask your assistant for a bounded plan—not a promise to do everything. This manual workflow helps a solo business owner choose a useful next step while keeping deadlines visible.
Prefer no AI? Download the manual worksheet · Build your prompt in a form · See a flawed answer and correction
1. Supply the constraints
List your available minutes, tasks, deadlines, and any known time estimates. Use fictional or non-sensitive details for your first run. If a task depends on information you do not have, say so.
2. Copy the prompt
Create a prioritized plan using only the tasks I supply. Preserve deadlines. Total minutes must not exceed my available time. Flag missing facts. Do not send messages or change records.
Available time: [minutes]
Tasks and deadlines: [your list]
Known estimates and dependencies: [details, or unknown]
Download the editable planning sample
3. Try this fictional input
Available time: 45 minutes. Tasks: draft a quote due tomorrow; outline a blog post for next week; archive notes. No task durations or quote requirements are supplied.
4. Compare with a reference plan
The quote comes first because it has the nearest stated deadline. One reasonable allocation is:
- 5 minutes: review what the quote requires and identify missing inputs.
- 30 minutes: work on the quote draft using available information; mark gaps rather than inventing prices or scope.
- 10 minutes: review the draft and write down the next step needed before tomorrow.
Total: 45 minutes. Defer the blog outline and archiving. These are proposed time boxes, not evidence that the quote can be completed in 45 minutes. If essential details are missing, use the block to prepare questions and a partial draft; do not send anything automatically.
5. Check the answer before using it
- Does tomorrow’s quote take priority over next week’s outline?
- Do the time blocks add up to no more than 45 minutes?
- Are deadlines preserved and unknowns identified?
- Does the answer distinguish suggested work from completed work?
- Has it avoided inventing prices, customer facts, or permission to send messages?
What if the answer fails?
Point out the exact problem and request a revision: “You scheduled 60 minutes, but I have 45. Revise the plan, keep the quote first, and explicitly defer the other tasks.” Check the revision again. A plausible answer is not automatically a correct one.
What this workflow does—and does not do
You paste this prompt into an assistant you already use and review its reply. It does not install software, connect a calendar, schedule tasks, or complete work unattended. Results vary by model and input. The reference plan above is an editorial example, not a claim of a successful model evaluation.
Want more structure? Explore the MyOpsKit assistant guides and business workflow kits. The first edition is in preparation; purchases are not yet available.